Key Forensic Services Limited provides expert witness services. This privacy notice provides information about the personal information we process about you, in compliance with the General Data Protection Regulation (GDPR).
Our ICO registration number is ZA336361.
Our Data Protection Officer is Brian Thomas. Please contact Brian at Brian.Thomas@keyforensic.co.uk with any questions or requests about the personal information we process.
We are committed to protecting your rights to privacy. They include:
Right to be informed about what we do with your personal data;
Right to have a copy of all the personal information we process about you;
Right to rectification of any inaccurate data we process, and to add to the information we hold about you if it is incomplete;
Right to be forgotten and your personal data destroyed;
Right to restrict the processing of your personal data;
Right to object to the processing we carry out based on our legitimate interest;
If you would like to exercise any of these rights, please contact the organisation’s Data Protection Officer. If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.
The personal data we process, why we process it, where it comes from and the legal basis for doing so
We process the personal information of individuals provided to us in the pursuit of the activity that we have been engaged to perform. This may be in relation to legal investigations or any other matter when instructed to do so.
The personal data may include:
Names, contact details and dates of birth;
Financial information and bank details;
Information about race, ethnic origin and sex;
The personal data is generally provided by the person instructing us. We are a data processor when data is provided by a third party such as a solicitor or a data controller when we receive the data directly.
We process the data because it is in our legitimate interests in order to fulfil the request on which we have been instructed.
In relation to any special category personal data, such as health records or information concerning, race, ethnic origin, or sex is, we rely on the legal claims basis for processing this data, in addition to our legitimate interest.
Where the organisation engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data in compliance with GDPR.
When acting as a data processor, hard copy personal data is retained according to the instructions of our customers. When we act as a data controller for customers hard copy data is retained for six years. Electronic data is destroyed within 12 months of its receipt unless there is a legitimate reason for a longer retention period
Whom do we share personal data with?
We share personal data internally strictly on a need to know basis.
We do not share personal data with anyone external to the organisation, other than with:
Those who have instructed us as an expert witness
HMRC and the VAT Commissioner as they require
With others pursuant to a court order or other obligations in relation to the commercial activities that we undertake as a business
Information Commissioner' s Office
If you have any concerns about the way your personal information has been processed, please contact Brian Thomas as above. Alternatively, you may contact the Information Commissioner' s Office on 0303 123 1113.
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Updated May 2018